Fairmount PTO Bylaws

 

Article I:  Name

The name of this organization shall be the Fairmount School Parent-Teacher Organization (PTO).

 

Article II:  Purpose

The Purpose of the Fairmount PTO is to:

  1. Promote the welfare of children in grades 4 and 5 enrolled at Fairmount School

  2. Encourage parent and teacher involvement in school activities

  3. Facilitate communication and cooperation between parents, teachers, and the school administration

  4. Support and enhance the educational programs and extracurricular activities at Fairmount School

  5. Advocate for the best interests of children and promote a positive school environment

 

Article III:  Membership

Membership in the PTO shall be open to all parents, guardians, teachers, and staff of Fairmount School

 

Article IV:  Meetings

  1. General meetings of the PTO will be held monthly (Last Tuesday of the Month) during the school year

  2. Notice of all meetings shall be provided to the membership at least one week in advance

  3. Each member in attendance is eligible to vote, one vote per person.  Absentee votes are not allowed

 

 

 

Article V:  Decision-Making Structure

  1. Collective Leadership:  The PTO shall operate under a collective leadership model where all decisions are made by the general membership through consensus or majority vote.

  2. Committees:  To facilitate the work of the organization, standing and ad-hoc committees shall be established as necessary.  These committees will report to the membership at regular meetings.  Any member of the PTO may join a committee.  Each committee shall select its own chairperson, who will act as point of contact and report back to the general membership.

    1. Standing Committees may include, but are not limited to:

      1. Fundraising Committee

      2. Events Committee

      3. Communications Committee

      4. Volunteer Committee

    2. Ad-Hoc Committees may be established by the membership as needed to address specific issues or projects.

  3. Facilitator:  A facilitator, from within the Fairmount School Staff, shall be selected by consensus at the first meeting of the year.  The facilitator will lead meetings and ensure that discussions remain productive.  The facilitator may be rotated periodically, as decided by the membership.

  4. Secretary:  A secretary shall be selected by consensus at the first meeting of the year.  The secretary will be responsible for maintaining meeting minutes and records.  The secretary may be rotated periodically, as decided by the membership.

  5. Treasurer:  A treasurer shall be selected, from within the Fairmount School Staff, at the first meeting of the school year.  The treasurer will manage the financial affairs of the PTO, including maintaining accurate records of income and expenditures.  The treasurer may be rotated periodically, as decided by the membership.

 

 

Article VI:  Finances

  1. The fiscal year of the PTO shall be from July 1, to June 30.

  2. The treasurer shall keep accurate records of all financial transactions of the PTO and shall present a financial report at each general meeting

  3. All funds of the PTO shall be deposited in a checking/savings account in the name of Fairmount PTO

  4. Expenditures of PTO shall be made by check

  5. The financial records of the PTO shall be subject to an annual audit by a committee

 

Article VII:  Amendments

Amendments to the bylaws may be proposed by any PTO member.  These bylaws may be amended by a two-thirds vote of the members present and voting at any general meeting, provided that notice of the proposed amendment(s) has been given to the membership at least two weeks in advance.

 

Article VIII:  Dissolution

In the event of dissolution of the PTO, any funds remaining shall be used to pay any outstanding bills, and then donated to Fairmount School

 

 

These bylaws were adopted on 5/28/24